Mind Mail Privacy Policy


Last Updated: 17/02/2026

Mind Mail values your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you use our AI-powered email assistant across Outlook, Gmail, and web platforms.

Information We Collect
  • Personal Information: Name, email address, and account credentials required to access your email service.
  • Usage Data: Interaction with the app, including AI-generated summaries, drafts, and email threads accessed.
  • Device & Technical Data: IP address, browser type, operating system, and device identifiers.
  • Communication Data: Emails, attachments, and metadata required to provide AI features.
How We Use Your Information
  • Provide, maintain, and improve the Mind Mail service.
  • Generate AI-powered email summaries and draft responses.
  • Enhance inbox organization, search, and prioritization.
  • Ensure security and prevent unauthorized access.
  • Communicate with you regarding updates, offers, or support requests.
Data Sharing and Disclosure

We respect your privacy. We do not sell or rent your data. We may share your information only:

  • With service providers who support our operations (e.g., cloud hosting providers).
  • To comply with legal obligations or protect rights and safety.
  • As part of a merger, acquisition, or sale of assets.
Data Security

We implement industry-standard measures to protect your data, including encryption, secure storage, and access controls. For private deployments, you maintain full control over infrastructure and data.

Data Retention

We retain your data only as long as necessary to provide services or as required by law. Users can request deletion of their personal data at any time.

Your Rights

Depending on your location, you may have the right to:

  • Access your personal data.
  • Request correction or deletion of your data.
  • Object to processing or restrict use.
  • Withdraw consent at any time.
Third-Party Services

Mind Mail may integrate with Outlook, Gmail, and other web platforms. Third-party privacy policies apply to those services and their data handling.

Children’s Privacy

Mind Mail is not intended for children under 13. We do not knowingly collect personal information from children.

Changes to This Policy

We may update this Privacy Policy periodically. Changes will be communicated via email or through the application. The “Effective Date” at the top will reflect the latest update.

Contact

For questions or concerns about this Privacy Policy, please contact us at:
Email: info@smartprocesses.it